Outlook is a powerful email management tool used by millions of people around the world. Sometimes you may need to resend an email: perhaps you want to remind the recipient of important information or correct a mistake in a previous email. In this article, we will show you how to resend an email in Outlook using an out-of-the-box approach and avoiding template phrases.
Why Is It Important to Know How to Resend Emails?
Resending emails can be useful in a variety of situations:
- Reminders: Remind the recipient of an important meeting or urgent task.
- Correcting Mistakes: Send a corrected version of an email if there was a mistake in the original.
- Additional Information: Add new information that has come to light since the first sending.
Step-by-Step Guide
Step 1: Open Outlook
First, open Outlook on your computer. This can be the desktop version of the program or the web version via a browser.
Step 2: Find the Email You Need
Open your Sent Items folder:
- In the left pane, find and click on the Sent Items folder.
- Scroll through the list of sent emails and find the one you want to resend.
Step 3: Open the Email for Editing
Open the email:
- Double-click on the email to open it in a new window.
- In the top menu, click Actions.
- From the drop-down menu, select Resend This Message.
Step 4: Edit the Message
Make the necessary changes:
- In the edit window, make any necessary changes to the email text or add new information.
- Make sure that the To field contains the correct recipients. You can add new recipients or remove those who no longer need to receive the email.
Step 5: Send the Email
Send the email:
- After making all the necessary changes, click the Send button to resend your email.
Alternative Method: Using the “Forward” Feature
If the Resend This Message option is not available, you can use the Forward feature as an alternative.
To Forward an Email:
- Open the email in your Sent Items folder.
- Click the Forward button.
- Edit and send:
- Make any changes to your email.
- Enter the recipient’s address in the To field.
- Click Send.
Use Resend for Effective Communication
Resending emails can be a powerful tool for effective communication. Here are some tips on how to use this feature to its fullest potential:
Schedule Reminders
Use resend to schedule reminders for important events or deadlines. For example, you can send a reminder email a week before an event and again the day before it starts.
Corrections and Additions
If you notice a mistake in the original email or want to add new information, sending it again will help you get it across quickly.
Personalized Messages
Use resends to create personalized messages. You can edit each email before resending it to address the individual needs of your recipients.
Conclusion
Resending emails in Outlook is a simple yet powerful tool to maintain effective communication. By using the methods described above and thinking outside the box, you can quickly and easily resend important emails with the necessary changes and additions. Remember the importance of clear planning and a professional approach to email to ensure successful communication with your contacts.